Approved evidence needed
Rent reconciliation result
Add a verified customer outcome showing how quickly the team reconciled M-Pesa collections before and after RentalDesk.
For Kenyan Property Managers & Rental Agencies
Know who paid, who owes, and what to follow up today
Manage multiple units from one live rent desk. See M-Pesa collections, arrears, tenant balances, and today’s follow-ups without rebuilding the truth in spreadsheets.
Paid, part-paid, and unpaid tenants
M-Pesa payments matched to tenant ledgers
Daily follow-up list for arrears and exceptions
Invoices
Monthly billing
M-Pesa
Matched payments
Tenants
Live balances
Reports
Owner clarity
M-Pesa focus
Track payments faster and reduce arrears guesswork
See paid, overdue, and part-paid tenants without waiting on month-end cleanup.
Customer results
Proof belongs here—once customers approve it
We do not publish invented names, quotes, or metrics. These cards mark the evidence being collected for publication.
View case studiesApproved evidence needed
Arrears follow-up result
Add a verified customer outcome showing the change in missed or delayed arrears follow-ups after implementation.
Approved evidence needed
Reporting and spreadsheet result
Add a verified customer outcome showing time saved on balances, owner reports, or manual spreadsheet work.
Real Rental Problems
Start every day with rent status, not guesswork
The first job is simple: help your team see payment status clearly, spot arrears early, and know which tenant, payment, or report needs action next.
Know who paid
Track M-Pesa, STK, Paybill, Till, and manual payments against the right tenant, unit, and invoice.
Learn moreKnow who owes
See paid, part-paid, unpaid, and overdue tenants without waiting for Excel cleanup or month-end summaries.
Learn moreKnow what to follow up
Turn rent status into clear next actions for arrears, unmatched payments, receipts, and owner reporting.
Learn more
Core Collection Workflow
From invoice to M-Pesa payment to a clear balance
See the real RentalDesk screens that keep units, rent invoices, payments, and reconciliation connected.
Properties & Units
Property and unit workspace
Organize buildings, units, occupancy, and unit status in one portfolio structure.
Invoicing
Invoices and billing
Generate rent invoices, review line items, and follow billing status without spreadsheet follow-up.
Payments
Payment tracking and receipts
Track rent payments, update ledgers, and review collection status as payments come in.
Explore all featuresSecondary tools for the rest of your rental operation
Properties & Units
Tenants & Leases
Rent Invoices
M-Pesa Collection
Reconciliation
Arrears Tracking
Utilities
Owner Statements
Tenant Portal
Landlord Portal
Maintenance & Tickets
Documents
Vacant Listings
Accounting Reports
Roles & Audit
Mobile Access
View the complete feature guide
M-Pesa Front and Center
Collect Rent via M-Pesa Automatically
RentalDesk supports M-Pesa rent workflows so collections can be requested, captured, matched, posted, and reported with less manual follow-up.
How M-Pesa Rent Collection Works
1
Tenant or customer receives a Paybill reference, Till, or STK Push prompt.
2
RentalDesk captures the payment or your team records a manual payment.
3
The payment is matched to the correct tenant and unit.
4
Partial payments reduce the balance, and overpayments are visible for review.
5
Rent balance and arrears status are updated automatically.
6
Tenant or customer receives receipt context after payment is confirmed.
7
Landlord sees paid, part-paid, unpaid, and overdue tenants.
8
Unmatched, unclear, or duplicate payments are reviewed in the reconciliation queue.
Paybill and rent reference workflow
Set up your M-Pesa payment flow so incoming transactions can be matched to the right tenant or account.
Automatic posting to tenant ledgers
As payments are captured, RentalDesk updates balances, receipts, and arrears visibility faster.
Collection reports and payment history
Review daily collections, per-tenant payment history, and arrears from the same workflow.
M-Pesa Paybill integration
Built for Kenyan rent collection workflows
Connect your payment workflow, capture M-Pesa transactions, issue receipts, and keep rent records current inside the same system.
- Set up your Paybill details and rent reference format.
- Post collections into tenant ledgers and payment history faster.
- Review daily collections, per-tenant balances, and arrears reports from one dashboard.
Pricing That Feels Like Value
Start free. Upgrade when the operation needs more.
Choose the RentalDesk plan that matches your workflow, whether you are managing your own units or running structured property operations for multiple landlords.
Free Lite
KES 0
For one property, up to five units, and one account owner. Start with the essentials and upgrade without losing data.
- Basic tenant records and invoices
- Balances and basic reports
- Manual payment tracking
- M-Pesa automation and SMS require Starter
Starter Plan
KES 5,000/month
For landlords and small property managers managing up to 99 units with rent collection, invoicing, reporting, tenant tracking, and guided setup in one place.
- Up to 99 units
- M-Pesa automated rent collection
- Tenant ledgers and payment tracking
- SMS rent reminders
- Maintenance tracking and utility billing
- Automated late fees and financial reports
- Up to 3 users
Estate Manager
KES 9,500/month
For estate managers, agencies, and companies managing multiple landlords and many units.
- Multiple landlords and many units
- Everything in Starter Plan
- Multi-property dashboard
- Role-based permissions
- Service charge billing and bulk invoicing
- Advanced analytics
- Data export and accounting sync
Why Starter is worth KES 5,000/month
Faster reconciliation, fewer missed arrears follow-ups, clearer balances and owner reports, and less manual spreadsheet work. Book a demo to see the workflow against your portfolio.
FAQ
Common questions about RentalDesk
Answers about setup, security, payments, and how RentalDesk fits landlord and agency workflows.
Can tenants pay partial rent?
Yes. RentalDesk can show part-paid tenants and update the remaining balance so managers know who has paid in full and who still owes rent.
What happens to unmatched M-Pesa payments?
Unmatched, unclear, or duplicate M-Pesa payments can be reviewed in a reconciliation workflow before they are linked to the correct tenant, unit, or account.
Can caretakers have limited access?
Yes. RentalDesk is designed around role-based access so caretakers, managers, accountants, and admins can work with the records they are responsible for.
Can I export owner statements?
Yes. RentalDesk supports owner reporting workflows so agencies can prepare landlord statements with collections, arrears, expenses, fees, and payouts.
Can tenants view balances?
Yes. Tenant portal workflows can let tenants view balances, invoices, receipts, statements, payment instructions, and request updates.
Can RentalDesk replace Excel?
Yes. RentalDesk is built to replace notebook and spreadsheet workflows for rent collection, arrears tracking, tenant records, utilities, maintenance, reports, and owner statements.
Is my data safe?
RentalDesk includes role-based permissions, audit visibility, and public security resources so you can review how records and access are controlled.
Do I need technical skills?
No. RentalDesk is built for everyday property operations, and we can help with setup, imports, and rent schedules.
Can you help me set it up?
Yes. Book a demo or message us on WhatsApp and we will walk you through properties, tenants, and the rent workflow.
What if tenants do not pay on time?
RentalDesk helps you see arrears quickly, track payment status per tenant, and keep a cleaner follow-up trail instead of relying on memory or spreadsheets.
Is this built for Kenya or a generic overseas product?
RentalDesk is positioned for Kenyan landlords, agencies, and property teams, with M-Pesa workflows and local rent-collection needs front and center.
See your rent collection and follow-up workflow in 15 minutes.
We will tailor the walkthrough to your number of units, M-Pesa collection process, arrears follow-up, and reporting needs. Prefer self-service? Registration remains available.